Executive Assistant (Thermal)

We have an exciting career opportunity for an Executive Assistant to join our team!

The successful candidate must anticipate the needs of and provide support in all areas to the Directors, Managers, Supervisors and all other members, regardless of position. As the department heads’ representative, serves as the primary communication point, is responsible for the workflow, allocates time and schedules activities consistent with tactical, strategic, internal and external requirements and commitments. Ensure all tasks are completed in an accurate, timely, and confidential manner; be able to provide follow-up status on projects at any given time; provide a high-level of trustworthiness in private and confidential matters and exhibit values and traits need in achieving Trust goals and standards.

This position is located at Citizens Energy Group at 366 Kentucky Ave, Indianapolis, IN 46225. 

Citizens Energy Group offers competitive salary and benefits including:

• Health, Dental & Vision
• Defined Benefit Pension Plan
• 401(k) Retirement Plan with company match
• Short-Term Incentive Plan (STIP)
• Health Savings Account (HSA) with company contribution
• Wellness Program
• Adoption and tuition assistance
• Employee Credit Union
• PTO and Paid Holidays

If you are looking for a new opportunity, we invite you to apply and talk about the possibilities of starting a rewarding new chapter of your career!

Minimum Salary: $42,800 (Grade 4)

• Maintain/monitor files, office budget, credit card billing, uniform accounts, cellular phone accounts, office supplies, and purchasing process.
• Maintain Thermal SharePoint and Teams sites.
• Provide support to the Director/Management Team and all employees of the division.
• Assists management staff in recruiting, screening and hiring new employees; processing new-hire paperwork & screening, schedules new employees orientation. 
• Planning and coordinating events, internal/external meetings, presentation, seminars, sales presentations, travel and calendaring.
• Coordinating, monitoring and follow-up of tactical, strategic, and quality plans.
• Filing, processing, and distribution of work documents. 
• Screening correspondence, email, telephone calls, etc. and responds if necessary, or directs to appropriate personnel. 
• Performs clerical and administrative tasks including preparing agendas, drafting letters, memos, reports, and other documents for senior staff.
• Coordinates and schedules department events, internal/external meetings, presentations, seminars, travel and meetings for the Director/Management team.
• Responds to and resolves administrative inquiries and questions.
• Performs additional duties as assigned.

• Requires at least a High School Diploma: some academic work at the college undergraduate level is desirable.
• Basic understanding of clerical procedures and systems.
• Ability to work independently.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Proficiency in SharePoint. 

Preferred Skills/Qualifications:                                          

Additional education, certifications, licensing, experience and knowledge that would enhance the incumbent’s ability to perform the job. 

• Bachelor’s degree in related field preferred/ and or 3 years of experience as an Administrative Assistant is preferred. 

Job Posting Deadline: November 17, 2025

Citizens is a drug-free, Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.